How To Fix Deleted Reconciled Transaction In Quickbooks Desktop?
How To Fix Deleted Reconciled Transaction In Quickbooks Desktop When you use QuickBooks Desktop to manage your accounting needs, reconciling transactions is a key part of keeping the books accurate. Unfortunately, mistakes can happen which can lead to reconciled transactions being deleted. If you find yourself in this unfortunate situation, then this guide is here to help you. We'll show you how to fix deleted reconciled transactions in QuickBooks Desktop quickly and efficiently, so you can get back to more enjoyable things.
Review your latest backups
The first thing you need to do when you’re trying to fix deleted reconciled transactions is to review your latest backups. If you have a quality backup system in place, then you should be able to restore your file to a previous point when the deleted transaction was still present. That can be done quite easily by finding the backup in question, then restoring your data onto the same system or a different computer. Another advantage of restoring a data backup is that it can give you a good insight into the transactions since the backup was made, which can help you determine what went wrong in the first place.
Go through historical records
If restoring a backup won’t work, then your next best option is to go through any historical records you may have on the deleted reconciled transaction. While this can be time-consuming, it can help you reconstruct the deleted transaction if you have access to all the right information. All you need to do is write down any information associated with the transaction such as the date, account to which it is associated, and the amount. Once you’ve got all the relevant information, you should be able to recreate the deleted transaction without too much difficulty.
Check the audit trail
The audit trail offers a wealth of information when it comes to determining what went wrong during the reconciling process. The audit trail keeps a log of any actions taken in QuickBooks, so you will be able to see what happened when the transaction was deleted. To access the audit trail, simply open the Tools menu and then select Audit Trail. From there, you narrow down the results using the parameters specified on screen. Once you’ve found the relevant area, you can then look through the log to figure out what went wrong.
Re-enter the transaction
Re-entering the transaction is the final step in the process of fixing deleted reconciled transactions. Be sure to double check all the details you have on the transaction before re-entering it, as any minor discrepancies can cause problems further down the line. Once you’ve re-entered the transaction, all that remains is to reconcile it to ensure it has been made correctly. If you’re confident that you’ve entered everything correctly, then that should be all it takes to fix the issue.
Conclusion
Deleting reconciled transactions is one of the more unfortunate mistakes to make when it comes to using QuickBooks Desktop, but it isn’t the end of the world. By following this guide, you should be able to get back up and running very quickly, provided you have access to historical records and a good backup system. Just be sure to check your audit trail for any clues as to why the transaction was deleted in the first place, otherwise you may never be able to get to the bottom of the problem. Until the next time, good luck!
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